Accounting Clerk – Distribution

Job title: Accounting Clerk – Distribution

Job description: Accounting Clerk SUMMARY We are looking for an Accounting Clerk! The Accounting Clerk will be responsible for all invoice processing for AP and AR including data entry. This role will be supporting the Accounting department with all related clerical duties including filing, providing documents, and bank runs. COMPETENCIES * A good team player * Ability to work in a fast paced environment and meet deadlines * Adaptable * Ability to multitask * Detail oriented DUTIES AND RESPONSIBILITIES Accounts Receivable * Receives and sorts incoming cheques * Generates Customer invoices daily and sorts accordingly * Verifies accuracy and completion of order forms attached to invoice * Handles bank deposit, bill payments, mailing and other errands * Posts credits * Reviews and checks Sales Orders * Assists in sending/following up on trade and bank references * Files AR invoices in respective customer folder and posted customer credit notes in binder Accounts Payable * Assists in reviewing, coding and posting of vendor invoices * Downloads freight invoices and other supporting documents to support freight billings and matches with corresponding invoices * Assists in reconciliation of freight company’s statements during month-end * Updates petty cash spreadsheet for replenishment * Matches back up documents with vendor invoices/employee expense statements * Matches posted & approved invoices with cheques/ACH payment * Stamps cheque stubs “PAID” and indicate the date cheques were mailed * Stuffs envelopes with cheques and mails them * Files vendor’s invoices in respective vendor’s folders Other * Updates tracking sheets of advertising and related marketing expenses * Assists AP and AR areas in entering data to update accounting spreadsheets * Performs back up functions for AP Specialist and AR clerk * Files all journals (Cash receipts, Inventory adjustments, GL entries etc) * Prepares all AP and AR confirmation letters for purposes of year-end audit * Prepares admin employee time sheets and puts it in the timesheet folder for employees to sign * Picks up mail from mailbox, receives and sorts mails and distributes them to respective employees * Assists in answering and directing phone calls * Assists in order taking when Sales Order desk is busy * Performs other functions which may be requested by Accounting Manager and Junior Accountant from time to time QUALIFICATIONS: * Post Secondary education, specializing in Accounting, required * Minimum 2+ years’ experience in an accounting role * Has strong Microsoft Office skills (minimum Intermediate level Excel required) * Experience using Accounting Software * Ability to work overtime during peak times (i.e. month end)

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