Administrative Support V

Job title: Administrative Support V

Job description: Your Opportunity:

The Stipends Program Assistant is a member of the Medical Affairs, Academic Medicine team, which is the administrative arm that supports medical trainees providing clinical services and who are registered with the University of Alberta Undergraduate or Postgraduate Medical Education programs (medical students, resident physicians, clinical fellows, electives). The team serves approximately 910 postgraduate trainees, 340 medical students, 300 postgraduate electives and 700 medical student electives. The support offered to this group includes Human Resources, Access, Finance, Workplace Health and Safety. The Program Assistant is the primary contact for inquiries and all types of correspondence relating to stipends. The Program Assistant in this role reviews and approves timesheets and correction forms for on-call shifts; identifies recipients of additional stipends (chief resident stipends, practice stipends, Northern Living Allowances) to administer payment using Payroll templates, maintains a pager database and other high volumes of electronic/ paper records such as on-call timesheets, pager contracts; and tracks out of province Resident rotations and compile reports to facilitate out of province Workers’ Compensation Board (WCB) coverage. In addition, the position provides cross coverage for other team members as required and completes other duties as assigned by the Manager.

Description:

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support V
• Union: AUPE GSS
• Unit and Program: Academic Medicine
• Primary Location: Seventh Street Plaza
• Location Details: Eligible to work hybrid (on/off site)
• Multi-Site: Not Applicable
• FTE: 0.60
• Posting End Date: 02-SEP-2022
• Employee Class: Regular Part Time
• Date Available: 12-SEP-2022
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 6
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $27.55
• Maximum Salary: $33.50
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. certificate in office or business administration). Additional Required Qualifications:

Excellent and demonstrated knowledge of Microsoft Office, especially Microsoft Excel, including the use of formulas. Experience in Recruitment Management System (RMS). Experience in timekeeping (ESP and E-People). Minimum of two years senior level administrative assistant experience in relevant health care, large office or human resources setting. Position is a key contact for key partners/stakeholders, advancing skills in customer services, judgment and decision-making. Requires excellent communication, organizational and interpersonal skills with the ability to prioritize assigned tasks and manage competing priorities within defined and often tight timelines within a busy environment. Working knowledge of Alberta Health Services systems and processes is preferred, including familiarity with policies, financial, human resource information systems, contracting, procurement and supply management processes. Preferred Qualifications:

General awareness of Medical Affairs – Alberta Health Services (AHS). Understanding of the University structure specifically the Faculty of Medicine and Dentistry. Also, understanding of Professional Association of Resident Physicians of Alberta (PARA) Agreement.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

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