Administrator, Finance Expertise Center

Job title: Administrator, Finance Expertise Center

Job description: : The Administrator reports to the Senior Manager, Financial Expertise Centre and handles and resolves simple requests and issues for internal and external clients requiring assistance with transactions related to financial functions and processes. They record requests received by telephone and email, and communicate with the appropriate people to obtain the information needed to respond to requests and issue purchase orders that fall under their purview as required.

Responsibilities:

• The Administrator assists internal clients with all administrative requests. They analyze and process requests as quickly as possible in accordance with the governance rules applicable to each process. They escalate more complex requests to an agent. They are in charge of generating purchase orders for expenditures under $25,000.
• The Administrator assists internal and external clients with Oracle transactions related to Procure-to-Pay administrative functions and processes. They assist and support users experiencing issues with receiving and processing invoices, notification resolution, etc.
• The Administrator records and sorts requests and is the first point of contact for users. They produce statistical reports about the requests received by the Financial Expertise Centre. Requirements : • A college diploma in administration, finance or procurement and 3-5 years of experience in administration, finance or procurement.
• Excellent customer service skills and ability to interact and negotiate with others.
• Excellent communication skills in English and French.
• Attention to detail, meticulousness, rigour and proactiveness.
• Ability to identify and solve problems, and strong organization and planning skills.
• Ability to handle multiple tasks, problems and requests from internal clients in a timely manner.
• Advanced knowledge of the Microsoft Suite, particularly Excel.
• Ease navigating through various systems and ability to explain processes to users and guide them through the steps
• Knowledge of Oracle, an asset.

The advantages of working for VIA Rail:

• A workplace who fosters health and well-being for all our employees.
• A wide range of health and wellness benefits for you and your family, including an unlimited access to a telemedicine service.

Condition of Employment:

• VIA Rail is committed to protecting the health and providing a safe environment for its employees and customers. Therefore, in accordance with current policy, VIA Rail requires that all members of its staff be fully vaccinated against COVID-19 and provide proof as a condition of employment.

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