Appointment Clerk

Job title: Appointment Clerk

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Job Details

Appointment Clerk – (992452)

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Organizational Unit

University of Victoria -> VP Finance and Operations -> Financial Services -> Payroll

Posting Close Date

6 February 2022

Please note that positions will close at 4 p.m. on the closing date.

FTE

1

Salary Grade

$4,085.00 – $4,215.00

Additional Posting Information:

N/A

Salary posted reflects full FTE (will be prorated for part time)

Classification

PB 9

Hours of Work

Monday – Friday, 8:30 am – 4:30 pm

Start Date

2/15/2022

End Date

2/14/2023

Employee Group:

CUPE 951 – Term

# of Hires Needed

1

Category

Payroll

About this Opportunity

Interested in joining the #1 ranked comprehensive university in Canada?

This is your chance to work in a collaborative and fun-loving team that supports the payroll administration for over 10,000 faculty, staff and students.

As a Payroll Appointments Clerk, you will:

• work with the departments from across the University to ensure that their staff are setup in their jobs in an accurate and timely manner,
• ensure that employee pay and deductions are configured as per the appropriate collective agreement, and
• provide excellent customer service to our employees and departmental administrators.

Job Summary

Process both salaried and hourly approved appointments on a semi-monthly pay basis; and respond to enquiries from Faculty, staff and internal stakeholders.

Job Requirements

Skills:

• Proficiency with MS Windows Office Suite
• Intermediate to advanced skills in creating and maintaining Excel spreadsheets
• Advanced keyboarding skills with a minimum typing speed of 50 w.p.m.

Specialized Knowledge/Education:

• High school graduation
• Completion of Payroll Compliance Practitioner (PCP)
• Completion of recognized accounting courses toward a certificate or diploma program

Experience:

• Considerable payroll experience preferably obtained from a large, unionized environment
• Previous experience with Banner HR system highly desirable
• Demonstrated in-depth knowledge of Employment Standards regulations
• Applied knowledge of campus collective agreements considered an asset
• Thorough knowledge of principles, practices and methods of payroll and office procedures including document processing and records management
• An equivalent combination of education, experience and/or training may be considered

Personal Excellence:

Information/Records Administration:

• Applies an in-depth knowledge to a variety of moderately complex processes and procedures
• Coordinates various records requiring the application and interpretation of University policies and procedures, diverse laws, regulations and collective agreements
• Reviews data and information for accuracy and completeness using multiple guidelines from a variety of sources
• Efficiently performs tasks with attention to detail under extremely tight deadlines
• Performs research, data collection and analysis of information assimilated
• Understands software used to perform day-to-day functions
• Uses established filing and data systems, functions and/or procedures

Office Technology:

• Accurately keys 50 w.p.m. for high volumes of data input that includes a significant proportion of numerical data
• Integrates various software applications and systems for information and records purposes
• Selects, understands and fully applies a variety of features in software programs, databases, information systems and specialized equipment
• Utilizes, reconciles and manipulates data from different software systems

Problem Solving:

• Identifies problems and seeks information from appropriate sources to find solution
• Recognizes, defines and resolves non-standard problems using established procedures, practices and payroll knowledge
• Resolves recurring issues and problems as well as unique situations
• Serves as a resource for others in resolving unprecedented, non-standard issues and problems

Communication Verbal:

• Communicates information clearly to staff, clients and/or public about services, processes and procedures using established guidelines in all matters related to payroll operations
• Communicates expectations to other employees which may include formal/informal training
• Understands when it is appropriate to release confidential information or to whom to refer questions
• Presents ideas in a clear, concise, organized manner while maintaining composure and tact in difficult and/or emotional situations

Communication Written:

• Composes, organizes and conveys ideas logically
• Independently compiles, analyzes, assimilates and composes information requiring in-depth knowledge and interpretation into varied or non-standard formats with responsibility for content review, accuracy, quality and timelines
• Provides clear and concise answers to requests for general information using appropriate grammatical phrase structures
• Records and documents information accurately

Organizational Awareness:

• Understands the organizational structure as well as key resources within the University

General:

• Ability to work under pressure
• Applies exceptional organizational skills to prioritize workload
• Handles sensitive situations with tact and diplomacy
• Maintains employee confidentiality and confidence
• Provides outstanding customer service
• Responds well to continuous change, frequent interruptions and changing priorities
• Works well both independently and as part of a team

Other:

• Some bending, lifting and reaching required

Equity and Diversity Statement

UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of

Read our full equity statement here:

Accessibility Statement

Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact: Any personal information provided will be maintained in confidence.

COVID 19 On-Campus Requirements

The University of Victoria requires all students, staff and faculty coming to campus to declare their

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