Bilingual HR/Payroll Coordinator (Remote – 15 to 24 hours/week)

Job title: Bilingual HR/Payroll Coordinator (Remote – 15 to 24 hours/week)

Job description: POSITION

Bilingual HR / Payroll Coordinator (Remote; Part Time: 15-24 hours / week)

LOCATION

100% Remote

Are you an HR Coordinator, fluent in French, and looking to work remotely from home? Are you eager to learn in a dynamic work environment? SWG is open to training in payroll functions and supports continuing education and training programs.

Why join South Western Insurance Group Ltd.?

South Western Insurance Group Ltd. (SWG) is the largest wholly and privately owned Managing General Agent/ Wholesale Insurance Intermediary (in Canada) offering a broad range of insurance solutions for specialty, niche, program and Insurance needs that require innovative solutions. Since 1961 we have proudly provided underwriting expertise to independent insurance brokers across Canada.

SWG operates from offices located in Toronto and Quebec. We have earned a reputation for excellence in underwriting, risk management and customer service. We are continuously perfecting the way we do business and are satisfied with nothing less than the absolute highest level of service. SWG’s Vision is to be the preferred Canadian Managing General Agent and Wholesaler based on superior service and underwriting excellence delivered by knowledgeable staff.

We also offer:

• Flexible work hours with work-from-home opportunity (100% remote)
• A competitive compensation package
• Comprehensive Health Benefits (minimum of 24 hours required)
• Support of continuing education training and programs
• Commitment to Open Doors
• SWG is an inclusive and accessible employer committed to Diversity & Inclusion

About the Opportunity

The Bilingual HR / Payroll Coordinator is responsible for the accurate and timely processing of the full cycle bi-weekly Canadian payroll and is the subject matter expert and frontline support to employees on payroll inquiries. The Bilingual HR/Payroll Coordinator will also provide bilingual HR support for the organization.

Responsibilities & what you’ll be doing:

• Coordinate and process bi-weekly payroll and special runs, ensuring compliance with all government legislation and company policies;
• Process year end and associated audits, reconciliations and reporting;
• Communicate with various tax agencies and benefit providers;
• Continuous improvement of all payroll functions through keeping current in best practices;
• Review and reconcile group benefits invoices and maintain records and reports. Coordinate and liaise with third party benefits carriers, etc.;
• Process, maintain, remit and balance benefit and payroll remittances;
• Maintain, track and reconcile time off records and exceptions;
• Issue T4’s and Record of Employment documents and respond to HR and Service Canada requests;
• Process garnishment court orders and remittances;
• Oversee payroll data and reporting needs. Maintain and update payroll records. Manage and prepare ad hoc reports and data requests;
• Respond to payroll inquiries, involvement in payroll projects and assist with bilingual HR support (i.e. screening resumes, issuing letters of employment, etc.).

What we’re looking for:

The successful candidate will be collaborative, deliver exemplary service, have excellent attention to detail as well as the ability and agility to work in a fast-paced environment. They have also demonstrated a strong work ethic, professional integrity and the ability to maintain confidentiality and use sound judgment throughout their career.

• Bilingual in French and English a must;
• Minimum 3 years’ HR experience; Payroll exposure, with experience with ADP Workforce Now a strong asset;
• Diploma in finance, HR or related field; Payroll certification with CPA in good standing an asset;
• Experience with acquisitions and due diligence an asset;

• Basic knowledge of Canadian payroll functions and practices and payroll legislation;
• Good working knowledge of Microsoft Office Suite including Excel, Word and Outlook. Good knowledge of report writing;

• Detail oriented and accurate, with strong follow through;
• Ability to maintain confidentiality and use sound judgement while handling sensitive information;
• Ability to handle multiple tasks independently and without supervision;
• Strong analytical and problem-solving skills including the ability to be resourceful in defining solutions;
• High degree of interpersonal skills as well as excellent verbal and written skills;
• Excellent organizational skills, with the ability to manage multiple deliverables in a time-sensitive environment and adapt to frequently changing priorities;
• Comfortable dealing with people at all levels within and outside our organization, including payroll providers and government regulatory bodies;

Commitment to Open Doors

South Western Insurance Group is committed to creating the best work environment. Our open-door policy is essential in recognizing business issues as they rise and to address the changing needs of our diverse workforce. Challenging management is a component at South Western Insurance Group — some of our best ideas start from a conversation between a manager and a team member.

Diversity and Inclusion

South Western Insurance Group is an inclusive and accessible employer, committed to an inclusive, barrier-free recruitment and selection processes. We believe that diversity makes us better business partners and that embracing people’s differences can bring amazing results and fuel innovation. We will work with applicants requesting accommodation at any stage of the hiring process.

Interested in being a part of the SWG team? Does this sound like you? If so, we look forward to your application! SWG embraces diversity and encourages all qualified applicants to apply.

Please inform us if you require any accommodations during the hiring process. Please note that only those candidates selected for an interview will be contacted.

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