Client Accounting Coordinator

Job title: Client Accounting Coordinator

Job description: Are you looking to develop or grow your skills as an Finance Professional – than look no further this is your next opportunity! This individual would be responsible for proactive job cost management and would be able to take full financial ownership of assisgned clients. We are looking for someone that is open to a hybrid opportunity, where they can work with their team in a virtual and in-person capacity as needed. We offer flexibile vacation time, RRSP, and generous benefits. Apply today! We would love to meet you.

Duities and Responsibilities

Overall Financial Management of Client Accounts

• Build relationships and work closely with Client Services to understand Business issues/needs as well as Client issues/needs
• Work closley and build strong relationships with Omaha Shared Services (OSS) Billing team
• Opening of Jobs and ensuring that all jobs have correct information (Clients POs, due dates, client specific information for billing)
• Proactively manage all billable and non-billable jobs:
• Monitor close dates on jobs, ensuring all jobs are completed and invoiced in a timely manner. If jobs are not completed and invoiced in a timely manner. If jobs are not completed due to changeed job due date in the system
• Follow up on approval status of estimates and necessary revisions
• Manage and report on estimate vs. actual for all jobs taking appropriate action when WIP is at risk
• Monitor OOP expenses and labour hours against correct jobs, working with Account Services on any issues
• Monitor open purchases orders and ensure vendor invoices are recieved timely
• Continually manage WIP exposure
• Approve any cost and hours transfers and send to OSS for processing
• Communicate areas of concerns and follow up until resolved
• Schedule and lead monthly billing with the OSS – ensure billing is completed timely and within client billing deadlines, check invoices for accuracy and ensures the integrity of client billing contract requirements
• Send out any client billing not being sent out by OSS
• Work with OSS to resolve any billing issues
• Monitor AR Collection -pursue timely collection with continuous client follow up and escalate collections issues as necessary
• Participate or attend client calls as required
• Provide additional client reporting as necessary
• Work closely with Financial Analyst on process issues and ensuring correct revenus on jobs highlighting any issues

Month End

• Prepare and analyze monthly Accounts Recievable (AR) and Work in Process (WIP) reports for senior management
• Prepare upload revenue related journal entries
• Provide Billing Supervisor with AR and WIP commentary for corporate office
• Any additional month end reporting as required

Miscellaneous

• other projects as required
• comply with all AODA regulations and requirements
• Ensure adherance to all company policies and procedures including health and safety

Qualifications

Education

College Education, Finance/ Accounting related

Skill Set

• Accounting/Finance experience
• Proficient in Excel
• SAP an asset but not required
• Superior communication skills (verbal and written in English)
• Able to work effectively in a team environment. Assist and support to coworkers as needed
• Strong organization skills and deadline oriented with ability to prioritize
• Detailed orientated
• Superior problem solving skills
• Ability to think critically about issues
• Ability to work under pressure

Note: This description is not intended to be all inclusive an Employee may perform other related duities as negotiated to meet the ongoing needs of the organization

The Company welcomes and encourages applications from people with visible and non-visible disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruiting and selection process. FCB is an equal opportunity employer that promotes diversity and inclusion with strong practices around compensation equity. We actively encourage applications from members of groups with historical and or current barriers to equity. We recognize that equity, diversity, and inclusion can be complex. We value and respect the contributions that each person brings to enriching the Agency.

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