Communications and Reporting Coordinator

Job title: Communications and Reporting Coordinator

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Job Details

Communications and Reporting Coordinator – (992085.5)

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Organizational Unit

University of Victoria -> VP Finance and Operations -> Budget & Capital Planning

Posting Close Date

27 January 2022

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$51,466.00 – $67,542.00

Additional Posting Information

N/A

Salary posted reflects full FTE (will be prorated for part time)

Classification

SG6

Start Date

3/21/2022

End Date

3/20/2023

Employee Group:

PEA – Term

# of Hires Needed

1

Category

Communications/Public Relations, Other

About this Opportunity

The University of Victoria is one of Victoria’s largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

The salary range for this position is:

Recruitment range: $51,466 – $57,922 starting salary determined by the PEA Collective Agreement.

Performance range: starting salary to max of $67,542 is available through annual performance increases

Job Summary

The Office of Campus Planning and Sustainability (OCPS) oversees all aspects of campus land use planning processes and facilitates the advancement of sustainability interests across the university. The Office guides campus development and operations in accordance with the university’s mission, strategic priorities and its research and teaching needs.

Under the direction of the Sustainability Manager, the Communications and Reporting Coordinator serves as the communications lead raising internal and external awareness of the UVic’s climate action contributions and in reporting on the university’s leadership position in sustainability. The Coordinator will also support the preparation and communication of community engagement opportunities for campus planning initiatives such as major capital projects and policy plans. Considerable liaison is required with departments (operational, academics, research, and community/external relations), student groups, personnel from other post-secondary institutions and the broader community.

Duties include conducting and coordinating sustainability, climate action and campus planning communications, developing sustainability reporting systems, implementing sustainability communication and reporting plans, monitoring and evaluating programs and projects, conducting and/or reviewing awards applications with a sustainability lens. The Coordinator provides advice and recommendations on various topics related to the communication and reporting aspects of the Sustainability Action Plan for Campus Operations, Sustainability Tracking Assessment Rating System (STARS), greenhouse gas emissions reporting, the next Climate and Sustainability Action Plan and others. The position also manages student intern projects, prepares communication and report materials, participates in special events, committees and forums.

Job Requirements

University degree in a science or social science discipline, communications, or relevant field of study, along with two or more years of work experience in an area related to sustainability, communications and data management. A solid and in depth knowledge base on sustainability matters related to climate change, energy, water, green buildings, transportation, waste management, natural areas and purchasing is essential. An equivalent combination of education and experience may be considered.

In addition this position requires:

• Experience in writing and editing a variety of mediums
• Experience in developing, implementing and evaluating communications plans and materials
• Experience writing technical or compliance reports
• Socially and culturally aware with an ability to build and maintain productive working relationships with all levels of university personnel, student body, community and stakeholders
• Exceptional analytical, reporting and research skills
• Strong organizational and project planning skills; attention to detail
• Confident public speaking skills and experience in facilitating meetings
• Demonstrated customer service orientation
• Proven experience in problem solving, exercising sound judgement and effective decision making
• Proven track record achieving project goals on time and producing deliverables of high quality
• Ability to work independently and collaboratively in a team environment

Knowledge requirements:

• Understanding and awareness of sustainability, climate action trends and best practices (mitigation, risks and adaptation), and climate change impacts
• Project and data management best practices
• Proficiency with Adobe Creative Suite (Photoshop, InDesign, Illustrator)
• Sound knowledge and strategic use of social media platforms (Facebook, Twitter, Instagram, YouTube), and social media management tool (Hootsuite)
• Web content management systems such as Cascade

Core competencies:

• Self-starter – Creative team player who takes initiative and has the ability to work collegially with a broad spectrum of personalities
• Uphold sustainability – Dedication to high environmental standards and improvements, continuous learning and development and improvements
• Commitment to quality – Evaluate work results to determine productivity; attention to detail
• Service focus – Acknowledge stakeholders concerns and issues
• Navigating change – Maintains effective working relationships during change
• Flexible – Adaptable to change and responsive to fluctuations in assignments
• Building equitable relationships – Demonstrates respect and courtesy to others
• University community – Uses formal and informal networks to achieve results

Assets or Preferences:
Knowledge of university organization and post-secondary system is considered an asset

Other:

• This position involves occasional evening and weekend work hours to coordinate partnerships and program/project delivery.
• There may travel to locations outside of Victoria for meetings and conferences.

Equity and Diversity Statement

UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of

Read our full equity statement here:

Accessibility Statement

Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact: Any personal information provided will be maintained in confidence.

COVID 19 On-Campus Requirements

The University of Victoria requires all students, staff and faculty coming to campus to declare their

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