Coordinator, Grant Support

Job title: Coordinator, Grant Support

Job description: Company Description

At Maple Leaf Sports & Entertainment Partnership (MLSE), we are committed to creating an inclusive workplace that is representative of our community and where all employees feel they belong and can reach their full potential. We are Canada’s preeminent leader in delivering top quality sport and entertainment experiences and one of North America’s leading providers of exceptional fan experiences. We are the parent company of the National Hockey League’s Toronto Maple Leafs, the National Basketball Association’s Toronto Raptors, Major League Soccer’s Toronto FC, the Canadian Football League’s Toronto Argonauts and development teams with the Toronto Marlies (American Hockey League), Raptors 905 (NBA G League), Toronto FC II (MLS NEXT Pro League) and Raptors Uprising Gaming Club, the Toronto Raptors Esports franchise in the NBA 2K League.

MLSE owns and/or operates all the venues our teams play and train in, including Scotiabank Arena, BMO Field, Coca-Cola Coliseum, Ford Performance Centre, BMO Training Ground, and OVO Athletic Centre. We also provide fans in Toronto with incredible live music and entertainment events, as well as exceptional culinary experiences through our restaurants (e11even and RS) and clubs (Hot Stove Club, ScotiaClub and Platinum Club). Through MLSE Foundation, we have invested more than $45 million into Ontario communities since 2009 and with MLSE LaunchPad, we provide a place where youth facing barriers use sport to recognize and reach their potential.

We achieve all of this through our Common Purpose – to unite and empower our employees to create extraordinary moments for our fans and each other. Come be a part of the team.

Job Description

This position will support MLSE Foundation grant administration and disbursement, as well as administrative and operations support of MLSE Foundation business units. This includes finance & expense administration, grant administration & data integrity, funding disbursement and supporting MLSE Foundation leadership. This role will also work closely with the Community Investment team to support grants, projects, storytelling opportunities, and partnerships in diverse community settings.

• Support administrative functions across MLSE Foundation, ensuring efficient operation of business units
• Work with Finance and leadership teams to ensure financial information and expenses are accurately recorded & reported
• Support grant administration by organizing & maintaining accurate records within grant management software
• Prepare and distribute grant disbursement material as required
• Provide leadership support by developing meeting materials & schedules, and supporting ad-hoc requests as required.
• Keep MLSE Foundation organized by supporting admin tasks such as: expense reporting, scheduling of full team meetings internal merchandise orders, shared calendars, storage inventory, board meeting document preparation and briefing notes.
• Provide recommendations for the efficient operation of MLSE Foundation business by working collaboratively with team members
• Work collaboratively with the Foundation team, to ensure donors and community partners are engaged, recognized and stewarded in a timely, personalized and meaningful way that respects community sensitivities.

Responsibilities:

FINANCIAL ADMINISTRATION (40%)

• Track & process all credit card transactions, expenses, and invoices across MLSE Foundation business units
• Ensure submission of all monthly MLSE Foundation financial transactions in Concur per financial department deadlines
• Maintain financial oversight for all MLSE Foundation business units by working closely with Finance teams

LEADERSHIP & FULL TEAM ADMINISTRATION (30%)

• Schedule and make arrangements for regular leadership meetings including Board of Director, Community Investment Advisory, and MLSE Leadership meetings
• Compile presentation materials for leadership meetings by gathering updates from relevant team members
• Conduct follow-up with leadership teams following leadership meetings, capturing & communicating next steps clearly
• Schedule full Foundation team meetings, trainings as required
• Provide ad-hoc support on leadership requests as needed, including preparation of presentation materials, email follow-up,

GRANT SUPPORT (15%)

• Maintain accurate records for all grant recipients within grant management software to allow for accurate reporting
• Ensure completion of annual grant reports by reaching out to grant organizations
• Support grant disbursement process by completing vendor payment packages with recipient organizations in a timely manner
• Support other grant administration efforts and collaborate on grant execution plans as required

CHARITABLE RELATIONSHIP SUPPORT (15%)

• Maintain relationships & communications with strategic partners while fulfilling partnership deliverables
• Oversee weekly communications to full Foundation team to gather content leads, marketing requests, Front Office submissions etc., ensuring adherence to submission deadlines
• Utilize Customer Relationship Management software (Salesforce) to track donation leads and manage donor & partner relationships
• Maintain accurate and tidy documentation in Microsoft Sharepoint
• Maintain database of community partnerships & relationships for project support by collaborating with MLSE Foundation and MLSE LaunchPad colleagues
• Work closely with vendors to execute project work as required

Qualifications

Note: Before reviewing the qualifications listed below, we want you to know that we understand you may not meet all the qualifications described and have other relevant expertise and experience. We invite you to please share this with us in the “Message to the Hiring Manager” section of our online application.

• Strong written and verbal communication skills, comfortable making presentations and public speaking
• Strong customer service skills
• Ability to work within a collaborative, fast-paced, changing environment while applying time management and organizational skills
• Confident using Salesforce and Microsoft office
• Community minded and have familiarity in applying anti-oppressive and anti-racist principles, as well as engage in continued learning in these areas.
• Adhere to all MLSE service standards and policies including Health & Safety
• Experience in an administrative role or supporting senior leadership.
• Ability to work evenings and weekends as required to support role and operations

Additional Information

Apply by October 27, 2023

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

At MLSE, we are committed to building an equitable, diverse and inclusive organization. We are an equal opportunity employer and we do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. MLSE will provide reasonable accommodation for qualified individuals with disabilities in the job application process. If you have difficulty using our online application system and you need an accommodation due to a disability, please email accommodations@mlse.com. Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.

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