Facilities / Accounting Coordinator

Job title: Facilities / Accounting Coordinator

Job description: Requisition ID: 52623

Job Category: Administration/Support

With over six decades of business and technical experience in the mining, energy, and infrastructure sectors, we understand that challenges are changing rapidly in every industry. We respond quickly with solutions that are smarter, more efficient, and innovative. We draw upon our 9,000 staff with experience in over 150 countries to challenge the status quo and create positive change for our clients, our employees, and the communities we serve.

Hatch is seeking a Facilities/Accounting Coordinator for our Winnipeg office. The Facilities/Accounting Coordinator is extremely important in ensuring things run smoothly on a day-to-day basis. Our Facilities Coordinator has the primary responsibility of ensuring the Winnipeg office runs smoothly and efficiently. Our Accounting Coordinator has the primary responsibility of ensuring financial matters are managed and maintained accurately and responsibly.

RESPONSIBILITIES:

• Maintain a safe and clean office environment.
• Communicate to the office any notices affecting access to the building by the Landlord.
• Co-ordination of moves within the office and assist with moves as required.
• Send out emails to employees affected by moves (distribution list).
• Responsible for the operation and maintenance of the security access cards.
• Communicate with the landlord on any maintenance, repair or new construction as needed.
• Maintain parking pass registration.
• Supervise front reception and provides reception coverage as needed.
• Plan and coordinate special events, such as company breakfasts, lunches, and town hall meetings.
• Provide monthly headcount reports to the global facilities team.
• Coordinate with IT for any office requirements.
• Update and maintain floor plan using AutoCAD.
• Complete minor repairs, furniture assembly and installation.
• Work with the office cleaners to ensure the office environment is always clean and tidy and all janitor equipment is stored.
• Contact and set up appointments with contractors for Facility’s needs.
• Ensure all contractors on site follow Hatch’s Safety procedures as well as local bylaws.
• Assist the local Health and Safety committee members with any building inspections and requirements.
• Prepare yearly capital budgets for spending and recommendations.
• Obtain approval for Capital Expenditure as required.
• Obtain purchase orders from Global Facilities.
• Receive, review and process invoices from vendors as needed.
• Able to respond should an office emergency occur outside of regular work hours.
• Other duties as required.

SKILLS/ATTRIBUTES:

• Accounts payable and receivable experience.
• Outstanding client relationship management skills.
• Strong problem-solving skills.
• Strong oral and written communication skills.
• Flexible and adaptable to changes.
• Proactive with a positive attitude.
• CAD skills would be considered an asset.
• Able to complete minor repairs as such handy-work experience would be considered an asset.
• A strong sense of personal responsibility, as well as good time management and organizational skills.

QUALIFICATIONS:

• Community College Diploma or relevant work experience in Facilities;
• Excellent capability with MS Office (Word, Excel, Outlook)

We are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Hatch is an Equal Opportunity Employer that considers employment applicants without regard to age, race, colour, national origin, citizenship, religion, creed, sex, sexual orientation, marital status, disability or any other protected status. If you have any special needs requirements, please let us know. We will do our utmost to accommodate, in accordance with applicable local legislation.

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