Finance and Awards Assistant

Job title: Finance and Awards Assistant

Job description: Dalhousie Faculty of Graduate Studies (FGS) is the premier Maritime location for advanced study with over 3,500 graduate students in a research-intensive environment who can choose from over 95 Master’s degrees and more than 45 Doctoral programs. Reporting to the Budget Officer, the Finance and Awards Assistant will facilitate the entry of FGS managed scholarship funding into the Graduate Funding Payment System, assist with scholarship competitions, process graduate student thesis conference travel grants and assist with finance activities and other clerical duties as required.
Key Responsibilities

• Maintain a basic knowledge of policies, procedures and deadlines related to graduate funding and scholarship competitions, as well as Financial Services purchasing policies and procedures that apply to FGS.
• Enter FGS managed scholarship funding into Graduate Funding Payments (GFP) system using prepared spreadsheet as a guide.
• Respond to basic email inquiries regarding scholarships and funding using prepared templates.
• Prepare and process forms and related supporting documentation such as expense claims, student aid requisitions, cheque requisitions, journal entries, deposit advice forms, and purchase orders.
• Conduct monthly review and reconciliation of FGS operating account ledgers to identify and resolve discrepancies or escalate to Budget Officer when required.
• Process graduate student thesis conference travel grants and Killam scholar relocation reimbursements using Chrome River application.

Note

The successful candidate will be required to provide proof of full vaccination or may seek an accommodation from Dalhousie’s vaccine requirements on grounds . Visit the for more information.

The successful applicant will be eligible for hybrid work (combination of work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Qualifications

Office/Business Administration diploma, plus two years’ experience in a related role (or equivalent combination of training and experience) is required. Data-entry experience, excellent attention to detail and problem-solving skills are vital to this role. Proficiency with Microsoft 365 suite of applications particularly Excel and Outlook, excellent written and verbal communication skills is required. Experience with Dalhousie-specific online applications, particularly the Graduate Funding Payment System (GFP) a definite asset.
Job Competencies
Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration

Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement

Dalhousie University is committed to fostering a collegial culture grounded in diversity and inclusiveness. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community. For more information, please visit .

Number of Vacancies 1
Open Date 01/17/2022
Close Date 01/27/2022
Open Until Filled No
Special Instructions to Applicant
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Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents * Résumé / Curriculum Vitae (CV)
Optional Documents * Cover Letter

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