Finance Clerk – Accounts Payable

Job title: Finance Clerk – Accounts Payable

Job description: Position Profile

Join our financial reporting team as we work together to achieve sustainable, responsive and efficient growth and asset utilization.

At Humber River Hospital, or Finance department plays a pivotal role in developing, implementing, and managing financial, accounting, and reporting policies, processes, and operational activities that meet all Ministry of Health and Long Term Care (MOHLTC) legal, regulatory, requirements.

We are currently seeking a Finance Clerk – Accounts Payable to join our Finance team. This individual will process payments made by the Hospital and deal with all hospital vendors on payment and invoice issues.

Are you a Finance Clerk that has experience dealing with payables and vendors? Are you detail orientated with strong data entry skills? If you answered yes to any of the questions above, we invite you to read the details below and apply to this exciting career opportunity and Humber River Hospital.

Hours of work: Must be available to work Monday to Friday (with occasional weekends) from 9am to 5pm day (with occasional weekends).

Employee Group: NOWU

Hourly rate: $25.818-$26.681

Position Responsibilities:

• Perform all accounting functions related to Accounts payable on a timely basis.
• Opens, sorts and distributes Accounts Payable mail to the appropriate staff member
• Enters all invoices with a purchase order into the system on a timely basis and matches to appropriate purchase order and purchase order line.
• Checks the accuracy of invoices including extensions and taxes.
• Ensures timely resolution of any discrepancies encountered in processing and matching purchase orders, receiving documents and invoices through the Meditech integrated MM/AP system. Liaise with buyers and receiving staff to clear discrepancies and resolve problems when processing invoices.
• Ensure that invoices are processed within payment terms established, particularly if discounts are available.
• Follow hospital policy for requisitions and invoices without a purchase order.
• Process EFT/Cheque payment run for mid month and month end as assigned following hospital policy and procedures including filing backup for each payment.
• Maintain cheque security at all times.
• Manage invoices and payments for assigned vendors.
• Participates in month and year end including preparing journal entries according to schedule
• Maintain an effective and professional working relationship with peers and other hospital staff. Respond to queries in a timely manner.
• Cover other Finance clerk tasks as per operational requirements.
• Work with other team members to coordinate responsibilities, and prioritize tasks, ensuring all-important deadlines are met.
• Provides excellent customer, internal and external stakeholders, using appropriate communication methods to respond in a timely, helpful, and courteous manner.
• Other duties as assigned.

Requirements:

• College Diploma or degree in a recognized Accounting program.
• Working knowledge of accounting – including principles and best practice, bookkeeping
• Good knowledge of Meditech with focus on AP system preferred
• At least 2 years of recent work experience in :
• accounts payable
• dealing with vendors
• bookkeeping
• data entry, management and generating reports using MS Excel
• generating accounting reports
• Mathematical aptitude
• Proficiency in MS Outlook and Word preferred
• Excellent communications skills both oral and written
• Detail oriented
• Ability to interact successfully with other staff; work independently; prioritize workload to meet deadlines
• Excellent attendance and discipline free record required

Why Humber? Why Now? Humber River Hospital is on an exciting transformation journey of redefining patient care as we leverage the most advanced technologies to enhance all aspects of delivering highly reliable safe, quality care. We continue to build a people-centered workplace with excellent staff and physician engagement by hiring passionate, diverse and inclusive healthcare professionals. People who care and live our values of Compassion, Professionalism and Respect. People who are committed to making a positive difference.

We are a hospital, focused on evidence-based leadership practices and hardwiring a culture that WOWs.

Why? Because at Humber River Hospital, we know it’s our people and our ability to innovate that allows us to consistently deliver a positive patient experience. At Humber River Hospital we believe in exceptional care…healthier community.

This description has been designed to indicate the general nature and level of work performed by the employee within this position. However, the actual responsibilities, duties, qualifications and experience may vary. Employee may perform other related duties as required to meet the ongoing needs of the organization. Information contained in this job posting/description is subject to change.

Humber River Hospital is committed to inclusion and diversity. We believe that diversity drives our culture of innovation. By bringing together a variety of different perspectives, it fuels our creative thinking, generates new ideas and creates solutions designed to address tomorrow’s healthcare challenges today. We take pride in providing professional development and career advancement opportunities for our employees including minorities, women, veterans and individuals with physical and developmental disabilities. We also provide accommodation to applicants and all of our employees – from hire to retire.

Let us know what we can do to help you be successful during your recruitment experience at Humber River Hospital.

Please be advised that in order to be eligible for employment at Humber River Hospital, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series); AND have received the final dose of the COVID-19 vaccine at least 14 days prior to the hired employee’s first date of employment Medical exemptions or any other kind of requested exemption based upon the Hospital’s obligations pursuant to the Ontario Human Rights Code will be considered on a case-by-case basis

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