Financial Clerk

Job title: Financial Clerk

Job description: OVC Integrated College Services (OVC ICS) is seeking a regular full-time Financial Clerk to become part of a dynamic and skilled financial services team.

It is a critical requirement of this team that each member ensures that their practices are in full compliance with the University of Guelph financial policies and that they follow the standard operating procedures published and updated frequently by OVC ICS. Client departments include Pathobiology, Clinical Studies, Population Medicine, Biomedical Sciences, Office of the Dean, Information Technology Services, Communications Services as well as all the college research centers and Health Sciences Centre.

The Financial Clerk is responsible for creating and following through all the steps for both low value and high value purchase orders in addition to system contract purchases following UG policy and procedures by adhering to well-documented standard operating procedures in OVC ICS. As part of the purchasing process, the Clerk is responsible for assembling quotes and/or non-competitive procurement justification documents which must meet procurement criteria as specified in the campus policy. In addition, the Clerk monitors the status of all purchase orders until the goods or services are received by OVC. This position communicates with the customer via the Footprints ticketing system to inform them that their order has been placed and provide all key information until the service ticket is closed.

This position is part of a broader Financial Services team in OVC which is currently integrating financial functions with the Health Sciences Centre. All members of the Financial Services team at OVC are expected to participate in continuous improvement activities while providing productive input for management consideration. Incumbents must be flexible to new processes and procedures and maintaining confidentiality is imperative in all aspects of their work.

As part of this team, the position may be assigned additional tasks by the manager to provide support and/or coverage to other services such as inventory control, accounts receivable, payment requisitions, reimbursements through expense claims, accounts payable, and petty cash as required.

Requirements for the position include:

• Completion of a 2-year community college program in Accounting or a similar field of study, with a minimum of 6 months working experience with related financial duties
• Post-secondary education in bookkeeping or equivalent in work experience is preferred
• Demonstrated experience with QuickBooks or a comparable enterprise level accounting system
• Flexibility to learn new software, processes, and policies is essential
• Commitment to confidentiality
• Effective communication and interpersonal skills
• Excellent organizational and time management skill
• High attention to detail and accuracy is required

Position Number 206-013

Classification USW, Local 4120 Salary Band 3*

Salary Range $23.03 Minimum

$25.72 Normal Hiring Limit

$31.09 Job Rate

*Tentative evaluation; subject to final review

At the University of Guelph, fostering a is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

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