Financial Processing Specialist 3

Job title: Financial Processing Specialist 3

Job description: Staff – Union

Job Category CUPE 2950

Job Profile CUPE 2950 Hourly – Financial Proc. Spec 3 (Gr4)

Job Title Financial Processing Specialist 3

Department Pulp and Paper Centre | Faculty of Applied Science

Compensation Range $27.34 – $28.01 CAD Hourly

Posting End Date December 29, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date Dec 31, 2026

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

UBC is a major research-intensive university in Canada, with a research budget of approximately $500 million. The Office of the Vice President Research (VPR) oversees UBC s research infrastructure, strategy and international engagement. The Institutional Programs Office (IPO) manages the full-cycle accounting of major research projects, as well as providing financial support to the administrative units in the VPR Portfolio.

The UBC BioProducts Institute s (BPI) vision is to develop research capacity and educational programs related to the formation of plant-derived materials and pathways for their sustainable transformation into new low-carbon products – predicted to be a $1 trillion market globally by 2030.

The UBC BPI is an internationally recognized, multi- disciplinary research cluster of researchers, scientists, engineers, and policy experts from across multiple UBC faculties. The vision of the Institute is to develop world-leading research and educational programs that create a deeper understanding of plant biogenesis, plant cell wall structures and the organisms that operate on them, and to generate novel technologies and products via sustainable transformations.

The Financial Processing Specialist works under the UBC BioProducts Institute (BPI) operation team including day to day transactions related to the Canada Excellence Research Chair (CERC) and BioProducts Institute. The position is responsible for providing accounting and administrative supports to projects and programs within the BPI and CERC initiatives. Duties include accurate and timely entry of financial transactions into UBC financial system, administration of purchase orders, audit and entries of one-time payment and Visa card transactions, monthly reconciliations and responding to inquiries from vendors and staff, compiling supporting documents for all research projects financial reports.

Organizational Status
This position works under the direction of the Operations Director, and may be assigned to work directly with a finance or administrative lead staff.

Work Performed

Monitor, reconcile, and investigate discrepancies in research grant accounts. Collaborate with staff and researchers to resolve issues.

Process account closures and update inactive grants. Ensure any deficits are addressed and resolved in compliance with UBC policies.

Assist in compiling data and preparation of draft for projects or programs financial reporting. This includes generating and tracking invoices for projects and partner contributions.

Assist in tracking of department cost recovery for purchases, shared services, and projects. Prepare invoices for internal and external clients.

Enter OPT payments and verify coding, authorization, and compliance with policies.

Assist in preparing and processing travel expense reimbursement claims from researchers and staff.

Assist in completing monthly reconciliations of non-salary expenditures, including credit card transactions.

Assist in preparing drafts for year-end financial statement, accruals and prepayments.

Update vendor information in coordination with UBC Financial Services.

Address vendor, client, and staff queries, and resolve invoice disputes.

Perform other supporting duties as assigned including assisting with BPI’s and CERC’s operations, finance, and project coordination, as needed.

Consequence of Error/Judgement
This position is expected to perform professionally and make proper and sound decisions by exercising judgment based on a thorough knowledge of established UBC and BPI policies and procedures. When handling financial records, a high level of confidentiality is essential; the incumbent is required to use sound judgment when sharing information. All information must be accurate and provided in a respectful, timely, and supportive manner. Errors could adversely affect deadlines and workflows.

Supervision Received
The incumbent works under the direction of the Operations Director, and may be assigned to work directly with a finance or administrative lead staff. After training and familiarization will be expected to work with initiative and independence.

Supervision Given
Does not supervise staff at this time.

Minimum Qualifications
High school graduation, plus one year of related post-secondary education, plus three years of relevant accounting experience, or an equivalent combination of education and related experience.

– Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

– Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Demonstrated ability to work independently and in a team environment. Attention to detail and a commitment to maintaining high levels of accuracy in tasks. Ability to exercise tact and discretion, and work effectively under pressure to meet deadlines. Proficiency in word processing at a speed of 50 words per minute, as well as operation of various office equipment such as fax and photocopying machines. Proficiency in computer applications including Outlook, MS Word, and MS Excel. Effective verbal and written communication skills, coupled with excellent organizational, problem-solving, and multitasking abilities. Ability to efficiently investigate and resolve issues by using initiative, interpretation, and ingenuity to identify potential or actual problems, investigate causes, and resolve problems.

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