Lead Client Service Representative – Procurement and Accounts Payable

Job title: Lead Client Service Representative – Procurement and Accounts Payable

Job description: Laboratory Services is seeking a meticulously organized and client-focused individual to join our team as a Lead Client Service Representative – Procurement and Accounts Payable. In this role, you’ll be responsible for overseeing all procurement and accounts payable activities within the division, ensuring compliance with University of Guelph purchasing policies and guidelines.

Key Responsibilities:

• Thoroughly review and complete all purchase paperwork, adhering to the specified process for each transaction.
• Solicit service contract quotations and act as the primary liaison between scientists, veterinarians, and vendors.
• Follow up on procurement activities and expedite the generation of purchasing documents, including RFPs and system orders, within established timeframes.
• Code invoices and monitor payables within the University’s Financial Reporting System (FRS) on a monthly basis.
• Conduct spot checks on payables within FRS to verify accurate charges to the correct GL codes.
• Administer and maintain petty cash funds, ensuring compliance with audits and documenting any exceptions.
• Prepare ad-hoc and special request analyses, reports, and compile various reports, spreadsheets, and databases related to laboratory purchases and trends.
• Collaborate with on-campus purchasing groups to stay informed about procurement best practices.
• Take a leadership role in process improvement initiatives within the purchasing group and propose changes to the Finance Supervisor and Manager as needed.

Requirements:

• A two-year community college program in Business or Accounting, coupled with at least one year of relevant experience, or an equivalent combination of education and experience.
• Experience in implementing process changes, paperless procurement methods, and inventory management systems is an asset.
• Demonstrated ability to handle confidential financial client information in accordance with accounting and purchasing practices and privacy regulations.
• Proficiency in ORACLE, ACCESS, Windows OS, MS Office suite of software, and financial reporting systems (such as FRS).
• Proven ability to work effectively in a high-volume, high-pressure environment while meeting strict deadlines through initiative and prioritization.
• Strong client service skills and effective communication, both orally and in writing, with internal/external clients and vendors.
• Exceptional attention to detail and leadership and training capabilities.
• Familiarity with purchasing policies and procedures in a university environment will be considered an asset.

Position Number 484-020

Classification USW, Local 4120 Salary Band 5*

Salary Range $27.43 Minimum

$30.65 Normal Hiring Limit

$37.13 Job Rate

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

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