Payroll Associate

Job title: Payroll Associate

Job description: Payroll Associate for provincial health care sector client, downtown Toronto.

Marberg Job Number: 1671.
Job Type: Temporary.
Initial Term: ASAP to March 31, 2023.
Compensation: $23.57 per hour to $26.43 per hour, according to experience.
Recommended Application Date: Immediately – please note that we are screening and shortlisting Candidates immediately and qualified applications may be contacted same day as date of application.
Regular Work Hours: 8:30 am to 4:30 pm not including unpaid .75 hour lunch break, to be worked during regular business hours, Monday to Friday (36.25 work hours per week).
Work Location: Hybrid; split 2/3 days per week between remote-based and onsite work at client’s downtown Toronto office, at TTC Station.
Onsite Dress Code: Business or Neat Casual Dress; Facemask to be worn in designated areas of client facilities if required; Non-Scented Personal Products Workplace Policy in effect.

Responsibilities Summary:
To support timely processing of bi-weekly payroll for hourly, salary, part-time, union and non-union Employees. To review all Time and Attendance submissions, and assist with other payroll administration responsibilities as required.

• Review all payroll inputs submitted by Employees into the organization’s Time and Attendance system (e.g. electronic time sheets). Ensure all entries (e.g. standard hours, overtime hours, shift premiums, on-call hours, statutory holidays, etc.) are accurate, complete, and in compliance with applicable collective agreements and corporate policy.
• Liaise with Employees, Timesheet Signatories, and Managers to ensure timesheets are submitted in a timely and accurate manner, aligned with pay period close deadlines.
• Assist with training and advising Employees, Timesheet Signatories and Managers on how to properly capture hours within the Time and Attendance system, and assist with any adjustment entries to Time and Attendance submissions as required.
• Enter Employee and payroll data into the Payroll system as required.
• Receive, review, investigate and respond to inquiries sent to the Payroll inbox (e.g. pay discrepancies, time coding, vacation or overtime accruals), forwarding more complex matters to the appropriate Payroll team member as needed. Ensure all inquiries are addressed within a timely fashion.
• Receive and distribute Payroll Department mail, and maintain hard copy files of payroll documents.
• Additional payroll administration responsibilities as required.

Qualifications:
Education: Post Secondary education in accounting or business administration.
Preferred Work Experience: Approximately 2+ years of experience processing a full cycle payroll for both union and non union staff.
Preferred Sector Experience: Payroll processing experience for multiple collective agreements and multiple locations is an asset.

Technical and Language Skills Requirements:

• Proficiency with MSOffice (Word, Outlook, Excel) (will be tested).
• Fast and accurate data entry skills (will be tested).
• Familiar with computerized payroll systems such as ADP Workforce Now and Workday (Time and Absence modules).
• Knowledge of Canadian payroll processes and best practices, and applicable legislative requirements.
• Proficient English communication skills, both written and verbal, including satisfactory business writing skills.

Task -Based Qualifications and Additional Attributes:

• Self starter: punctual, responsible and reliable, with the ability to prioritize tasks effectively and work to due dates.
• Pleasant and courteous: demonstrated commitment to client service and professional representation of the organization. Professional telephone manners.
• Able to work well both independently and cooperatively as part of a team, and liaise effectively with a wide range of stakeholders at all levels of seniority.
• Proficient de-escalation skills. Ability to surmount internal and external job pressures.
• Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
• Superior attention to detail, and organized, methodical approach to completion of tasks.
• Excellent listening skills, and demonstrated ability to provide and receive effective feedback.
• Demonstrated successful experience of prioritizing work, making decisions and communicating with others within a values framework of respect, equity, anti-racism, diversity and inclusivity.

Additional Requirements:

• Ability to work occasional overtime as needed to meet timelines during high workload periods.
• Ability to work both remotely and onsite as required, abiding by organization health and safety policies.
• Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
• Provision of certification of AODA and OHSA online training course completion prior to assignment start.
• Provision of certification of full COVID-19 vaccination series prior to assignment start.
• Satisfactory Background Checks, Technical Skills Evaluations, and Employment References.

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to for the most current information including salary range.

Please note that Marberg Staffing only accepts applications through , and .

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Aboriginal people, individuals with disabilities, and people from the LGBTQ2S community.

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