Senior Business Analyst Student Finance

Job title: Senior Business Analyst Student Finance

Job description: Please refer to the job aid for instructions on how to apply.

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Position Summary:
Reporting to the Director, Student Accounts, is responsible for fee assessment for all degrees, certificates and diplomas, ensuring that government regulations and university policies are respected and accounting practices followed with respect to reporting of revenues. Evaluates impact of changes to university policies and raises business needs with IT when required to facilitate rule creation. Is responsible for annual process to communicate and coordinate submissions by departments that have fees associated with courses advising them on process and evaluating their budgets, making recommendations when needed to streamline approvals by the Fee Advisory Committee. Responsible for the processes to open a new term, involving scheduling activities with IT and other units to ensure smooth transition to a new term. Evaluates ebilling requirements on a monthly basis, creating population selections as needed ensuring that all transactions are billed for credit and non credit programs. Indirect supervision is extended to staff who support the tasks shown below.

Primary Responsibilities:

• Performs extensive analysis and understands complex relationships between many student and course related fields in order to minimize rules required to assess all fees to McGill students in all faculties for credit programs. Implements government regulations and university policies, while ensuring compliance with accounting practices as to the reporting of revenues
• Uses expertise to determine the best solution to fee assessment questions. Leads and supports other units and student societies, recommends on appropriate course of action
• Evaluates impact of changes to university policies and raises business needs with IT when required to facilitate rule creation
• Codes all adjustments to the fee rate tables for Fall/Winter/Summer in Banner student system, streamlining rules to ensure the most efficient processing
• Implements results of student fee referendums by creation of new charges and determines foapal distribution in conjunction with societies. Ensures charges are coded correctly for tax reporting purposes, determines if new reports for societies are required and respects rules for recording revenues (including evaluation of term-driven revenues)
• Performs system tests to ensure the accuracy of tuition and fee assessment and leads testing effort of managerial staff who aid in testing prior to opening of the term
• Creates and monitors fee level exception reports in order to correctly assess students
• Analyze all special fee course charges and non-traditional programs with approved special rates on courses
• Manages process in the establishment of course fees each term, providing expert guidance on the preparation of budgets and financial statements for fee requests, ensuring that periodic audits following a rotational schedule are completed
• Manages the review and preparation of the annual government student fee rate report for all campuses; responds to government requests for clarification and explanations
• Reviews and ensures that tax reporting requirements are met through appropriate system configuration
• Provides expertise to departmental units on the process of fee approval and prepare reports as required when statistics are requested
• Evaluates budgets and makes recommendations to facilitate the approval by the Fee Advisory Committee
• Manages calendaring and scheduling of system jobs related to the tri-annual opening of fee assessment and monthly invoice production. Prepares new term schedules including all processes that need to be updated and run by Business Production (IT) for the opening of a new term. Ensures that a variety of control forms in Banner are completed
• Prepares year-end schedule and liaises with IT and partner units to manage tasks. During year-end, monitors the processes and ensures that all tasks are completed
• Prepares reconciliation between the IHI database and the student record. Communicates with the International Health Insurance Office regarding issues in student assessments and provides expert guidance on methods to correct problems. Monitors prior year adjustments and reports on the balance of the International Health insurance trust fund. Makes recommendations to ISS on how to manage year-end balances
• Performs housing reconciliation of Moneris credit card payments for housing deposits to McGill. Reviews adjustments with Student Housing Office and/or banking unit of Financial Services. Where systematic errors are found, liaises with IT for solutions to issues
• Monitors reports monthly and acts to resolve issues related to balances that need application of payment to be re-applied to be accurately reflected in the university’s ledgers
• Raises business needs with IT for automated solutions to areas of responsibility. Works on testing solutions with IT. Participates in regular system upgrades and project implementations

Other Qualifying Skills and/or Abilities

• Demonstrated ability to clearly and timely communicate, verbally and in writing, with courtesy, sensitivity and respect
• Demonstrated customer service focus. Demonstrated ability to provide directions, information, and answers accurately, professionally, tactfully and in a timely manner.
• Demonstrated ability to show new insights into situations, questioning conventional approaches, and encouraging, designing and implementing new or cutting edge ways of working or programs/processes.
• Be open to change and new information, and ability to adapt rapidly to new information, changing conditions or unexpected obstacles. Demonstrated ability to work within a team
• Demonstrated organizational skills, balancing workload in multi-task and multi-deadline environment with proper perspective when emergencies arise. Demonstrated ability to act effectively and in a timely manner; making well-informed, effective and timely decisions. Demonstrated problem solving, including identifying and analyzing problemsUnderstanding and experience of accounting systems and connections between sub-ledgers and finance ledgers. Able to create moderately complex reports that connect databases as a troubleshooting tool and to analyze data to inform decision-making.

Minimum Education and Experience: Bachelor’s Degree 5 Years Related Experience /

Annual Salary: (MPEX Grade 07) $82,150.00 – $102,690.00 – $123,230.00

Hours per Week: 33.75 (Full time)

Supervisor: Director Student Accounts

Position End Date (If applicable):

Deadline to Apply: 2022-07-27

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

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