Senior Payroll Administrator

Job title: Senior Payroll Administrator

Job description: Part-Time Senior Payroll Administrator-JOB ID: FIN943-Repost

Employment Type: Part-Time, Contract

Work Hours: 21 hours per week

Salary: $31,409 per annum (Prorated) (Level 6), plus comprehensive benefits

Location: 87 Elm Street, Toronto, Ontario M5G 0A8

Contract Period: As Soon As Possible to August 31, 2024

Internal Application Deadline: Thursday, September 14, 2023

External Application Deadline: Monday, September 18, 2023

JOIN OUR TEAM:

YWCA Toronto strives to uphold anti-discrimination practices and anti-oppression principles to ensure that the rights of all individuals are respected and protected. We work to promote a climate that is welcoming of all women and individuals who identify as Trans, intersex, non-binary, agender, and/or Two-Spirit. We encourage applications from women and gender diverse people from all races, ethnic origins, religions, abilities and sexual orientations.

The Part-Time Senior Payroll Administrator is responsible for: Payroll Administration functions for the entire Association in accordance with applicable government legislation, YWCA policies and procedures, Union, and external funders’ agreements. This position is also responsible for overseeing the responsibilities of the Payroll and General Accounting Administrator on a day-to-day basis.

ABOUT YWCA TORONTO:

YWCA Toronto is dedicated to improving the lives of women, girls and gender diverse people. Our programs promote equality, economic security and lives free from violence. We help women, youth and gender diverse people flee violence, secure housing, find jobs, establish their voices, enhance skills and develop confidence. We offer a range of housing options, employment and training programs, community support programs, girls’ programs and family programs. We also engage in systemic advocacy.

KEY RESPONSIBILITIES:

• Analyses and reconciles year end payroll and balance sheet accounts and consolidated statements which involve a detailed analysis and review of all accounts affected by payroll. This is done under strict deadline and in time for the annual audit.
• Prepares accounts payable requisitions and completes required documentation for remittances to all appropriate agencies for timely submission to avoid payment penalties. This includes source deductions, manual cheque payments and other payments (such as garnishees) which are required by law.
• Maintains ongoing contact with staff, banks, various government agencies, courts, law firms and other external agencies, giving, maintaining and obtaining sensitive information related to payroll inquiries and administration on behalf of the Association. Acts as the payroll expert of the Association on these matter.
• Prepares and processes yearly T4, T4A, WSIB and EHT reporting, adhering to filing deadlines so as to avoid fines, penalties or other consequences to the Association.
• Prepares, inputs and maintains current employee records as they pertain to payroll on the computerized payroll system from source documents.
• Administers the computerized payroll system process, advises Ceridian of scheduled pay run dates, changes and/or modifications, ensures system is updated and ensures that the Payroll and General Accounting Administrator is compliant with this process.
• Prepares monthly trial balance, accruals, payroll cost and benefit entries and inputs into the accounting system within established cutoff periods. This involves preparing a detailed report of salary expenses across the Association with the correspondent program account.
• Processes statutory remittances, benefit premium calculations, pension remittances and year-end reporting while establishing priorities within strict mandated and multiple timelines.
• Calculates amounts and prepares billing requests to CUPE for employees’ non-work time on union business.

QUALIFICATIONS:

• General knowledge of an academic or technical discipline normally acquired through completion of a community college diploma (e.g. Business Administration) (Cases for Equivalency will be considered).
• 5-7 years directly related work experience.
• Completion of Level 3 of the Payroll Management Certificate Program.
• Comprehensive computer skills in a Windows environment with a working knowledge of Dynamic GP, Microsoft Office applications and computerized payroll applications.
• Knowledge and experience working with Ceridian Dayforce an asset.
• Understanding of federal and provincial payroll regulations and requirements.
• Excellent customer service and communication skills.
• Ability to work independently in a time sensitive environment.
• Excellent attention to detail and takes ownership of their work.
• Must be able to handle confidential information in an ethical and professional manner.

Vaccination Policy: – In accordance with YWCA Toronto’s COVID-19 Vaccination Policy, all YWCA Toronto employees, students and volunteers are strongly encouraged to obtain all COVID-19 vaccinations and booster doses as recommended by Toronto Public Health.

HOW TO APPLY:

Please submit your cover letter and résumé as a single document to Jessica Xu, Manager of Finance at . Please quote JOB ID number FIN943 and your name in the subject line.

Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring. YWCA Toronto is a unionized workplace. Staff are represented by CUPE Local 2189. This position is within the Bargaining Unit. Please indicate on your cover letter and email subject line, if you are an internal candidate. For internal applicants, this position is not secondable.

YWCA Toronto promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women and gender diverse people of all races, ethnic origins, religions, abilities and sexual orientations.

YWCA Toronto provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation. While we thank all candidates for their interest, only those selected for an interview will be contacted.

YWCA Toronto is a Scent-Sensitive Workplace

Posting Date: September 5, 2023

About YWCA Toronto:

YWCA Toronto is dedicated to improving the lives of women, girls and gender diverse people. We help women and girls flee violence, secure housing, find jobs, establish their voices, enhance skills and develop confidence. We offer a range of housing options, employment and training programs, community support programs, girls’ programs and family programs; we also engage in systemic advocacy. As part of a national and international movement, the YWCA is a turning point in the lives of 25 million women and girls world wide. We welcome women of all faiths, sexual orientations, races, cultural affiliations and creeds. YWCA Toronto is funded by the United Way Toronto & York Region, the City of Toronto, the Province of Ontario, the Government of Canada, as well as many corporate sponsors, foundations and individual donors.

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