Student Success Finance Coordinator

Job title: Student Success Finance Coordinator

Job description: George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other.

Equity Statement

George Brown College is committed to creating and sustaining an equitable and inclusive learning and working environment. We encourage and actively seek applications from Indigenous, Black, racialized people, visible minorities, 2SLGBTQIA+ persons, all genders, and persons with disabilities.

GBC Vision

To be a college renowned for its inclusion, excellence, relevance, impact, and leadership.

Position Summary:

Under the direction of the Manager of Divisional Planning and Operations, the Student Success Finance Coordinator plans, organizes, administers, and reviews the budgetary and financial planning and tracking activities of one of the assigned departmental clusters within Student Success, applying advanced skills and knowledge in accounting principles, financial planning, and analysis.

Key responsibilities:

• Performs reconciliation of one cluster within Student Success (ranging between 25 to 30 orgs) on recurring basis to ensure all financial information posted on FAST accurately represents internal departmental records, initiate corrections as necessary. Provides back-up for additional clusters within the Division.

• Analyzes and interprets annual budgets for all fund types incorporating historical data, current activities, and anticipated activities to forecast budget for the current fiscal year.

• Resolves finance and accounting issues as they arise within the cluster.

• Prepares and processes purchase orders for 20+ budgets/orgs, tracks all orders to ensure working condition and delivery.

• Prepares timesheets for departments within the assigned cluster.

• Maintains the DHHS system. Ensures all required support staff in assigned cluster are adequately trained on finance policies and procedures, including those relating to procurement and budget.

• Supports the coordination of human resource processes with the hiring of part-time admin, support staff, student and faculty hiring, contract implementation in accordance with HR policies and collection/review/processing of Payroll.

• Coordinates the offer letter process for the assigned cluster, ranging from 150-200 letters per semester.

• Coordinates training on Cornerstone, Human Resources, Payroll and Finance policies and procedures.

• Liaises with HR, Payroll, and the Student Success cluster to ensure payroll information is accurately processed and analyzed.

• Advises staff on inquiries about pay concerns, investigate further if needed. If required liaise with HR and Payroll to resolve any issues.

• Creates and maintains custom reports to manage departmental budgets and rectify any discrepancies between department budget records and Millennium FAST records.

• Assists in the compilation and analysis of financial data for Ministry reporting as required by the Manager of Divisional Finance and Operations manager.

• Researches, manages, and implements Special Projects geared toward divisional process improvements.

• Provides back up coverage for the other 2 clusters as needed.

• Other duties as assigned.

Educational and Experience Requirements:

• Three-year diploma or degree from a recognized post-secondary institution in Business or Accounting.

• Excel with Macros and VBA Record of Achievement (completion of 3 levels) or equivalent is required.

• Minimum five (5) years’ experience in financial support role with experience in financial analysis and planning, statistical reporting, knowledge of HR, Finance and Payroll policies, coordinating and training employees.

• Experience in administrative support role with a general understanding of office operations and processes.

• In depth data analysis training and /or experience needed.

• Experience using the DHHS system an asset.

• Experience dealing with complex issues.

• Proficiency in MS Office; accurate data entry skills and a strong aptitude for detail and accuracy. Practical experience using Microsoft Lists and Microsoft Teams skills required.

• Project management experience is an asset.

Skills and Attributes:

• Solid customer service and conflict resolution skills; proven ability to think processes through and find creative solutions given limited resources.

• Able to learn quickly and stay abreast of changes to policies and procedures.

• Excellent organizational and time management skills; ability to maintain confidentiality of information.

• Proven ability to adapt with solid problem-solving skills.

• Ability to work under pressure with frequent interruptions while dealing with conflicting demands and distractions; ability to prioritize work and meet deadlines.

• Ability to multi-task and pay attention to detail.

• Able to lift between 20 kg or 44 lbs (i.e., boxes of paper, binders, and boxes of files for archives, etc.).

• Demonstrated communication, collaboration, interpersonal and teamwork skills at a professional level.

• Demonstrated commitment to uphold the College’s priorities on diversity and equity.

Interview process may consist of a practical skills component.

Notes:

• The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews or offer.
• GBC employees, please use

to apply via our internal site using your GBC credentials for consideration.

About Us:

prides itself on educating students through real-world learning, in the heart of Toronto. Our faculty and employees make this vision a reality, and we support them by making George Brown a . See why we are consistently ranked as one of .

George Brown College offers hybrid work opportunities, a competitive pension plan, generous holiday and vacation time, a tuition assistance program, discounted rates for employees taking Continuing Education courses, and an equitable work environment where everyone matters.

George Brown College is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Candidates who require accommodation in the hiring process may contact confidentially.

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