Travel and Administrative Assistant

Job title: Travel and Administrative Assistant

Job description: ABOUT THE OPPORTUNITY

We are seeking a full-time Travel & Administrative Assistant to support our leadership team and act as our go-to, dependable resource for travel bookings and all things administrative. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

WHAT YOU’LL DO

• Book travel arrangements for 15+ staff under the direction of the Travel & Logistics Coordinator
• Answer phones, direct calls, send messages for the Toronto office and remote managers
• Coordinate the shipment of materials to remote offices (coveralls, water, sewer, propane, etc.) and manage vendor relationships
• Ensure file organization based on office protocol
• Provide ad-hoc support around office as needed
• Assist with project coordination, logistics, scheduling, job postings and candidate screening
• Assist with documentation and packing of mail and shipments
• Be available at the office during office hours to provide attendance to suppliers, agents, and clients
• Assist with reconciliation of expenses and support to accounting and finance teams
• Assist with some local pick ups / drop offs using a company pick up truck (an asset)

WHAT WE’RE LOOKING FOR

• Strong interpersonal, customer service and communication skills
• Advanced level of technical proficiency in Microsoft Excel, Word, Outlook and Google G-Suite a must
• Experience in managing multiple priorities, administrative coordination, and logistics

YOU HAVE

• Exceptional organizational skills with the ability to work efficiently and maintain a high degree of accuracy
• Prove that you’ve read this posting by responding with “Conehead”
• Strong written, verbal and interpersonal communication skills with a high degree of discretion.
• Ability to develop and maintain relationship with clients and partners
• Demonstrated ability to prioritize tasks and identify problems and provide potential solutions
• Demonstrated flexibility and adaptability to changes in business processes, goals and priorities
• Ability to take direction and feedback from senior, contemporary and junior staff.
• A valid class 5 drivers licence

WHO WE ARE
ConeTec is one of the largest geotechnical site investigation companies in the Americas. ConeTec specializes in the collection, analysis and presentation of real time sub-surface engineering data for site characterization, foundation design, stability analysis and seismic / liquefaction assessment in the geotechnical, mining, transportation, infrastructure and environmental engineering industries.«Hide Full Job Description

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