Department Administrator

Job title: Department Administrator

Job description: The Department of Microbiology and Immunology, a unit in the Faculty of Medicine, is a research intensive department with internationally acclaimed researchers and programs. Reporting to the Department Head, the Administrator will oversee all non-academic functions of the Department in support of teaching, administration and research.
Key Responsibilities

• Develop annual departmental budget; complete periodic budget variance analyses and identify options to address shortfalls. Prepare funding proposals as well as cost-benefit reports and expense analyses for project planning.
• Assist researchers on financial matters, including developing and maintaining financial projections for research budgets. Monitor grant accounts for budget variance and advise researchers on methods to address deficits/surpluses.
• Manage and oversee recruiting, hiring, training, performance, development and retention of Department non-academic staff. Participate in the recruitment of academic faculty positions. Oversee faculty recruitment, retention and tenure and promotion processes. Answer collective agreements queries.
• Advise researchers on managing grant paid employees; ensure University and government regulations are followed. Oversee research staff and student payroll processes. Liaise with Financial Services and Research Services on researchers’ behalf regarding granting agency funding policies and procedures.
• Manage Department operations. Oversee internal and external communications, and maintenance of the Department’s website and SharePoint site. Provide training and support in the use of the Banner system. Evaluate Department ITS requirements.

Note

The successful candidate will be required to provide proof of full vaccination or may seek an accommodation from Dalhousie’s vaccine requirements on grounds . Visit the for more information.

The successful applicant will be eligible for hybrid work (combination of work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Qualifications

Undergraduate degree in Business or related field plus approximately five years’ related, progressive administrative experience (or equivalent combination of education and experience) is required, ideally in a post-secondary environment. The successful candidate will have experience across human resources, finance, and operations and planning. Previous supervisory experience in a unionized environment with proven leadership skills is required. Must have demonstrated strong analytical skills, initiative and the ability to exercise sound judgment independently. Effective interpersonal and communication (written and verbal) skills are required. Must have the proven ability to work to deadlines and manage multiple priorities in a busy, variable environment.
Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies (https://www.dal.ca/dept/leaders.html), in particular:

– Self-Awareness & Professionalism
– Adaptability
– Knowledge & Thinking Skills
– Communication
– Service
Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration

Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement

Dalhousie University is committed to fostering a collegial culture grounded in diversity and inclusiveness. The university encourages applications from Indigenous persons, persons with a disability, racially visible persons, women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community. For more information, please visit .

Number of Vacancies One (1)
Open Date 01/10/2022
Close Date 01/31/2022
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents * Résumé / Curriculum Vitae (CV)
Optional Documents * Cover Letter

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