Manager, College Operations

Job title: Manager, College Operations

Job description: Reporting to the Chief Administrative Officer (CAO), and working closely with the Director, Budget and Accounting at OVC, the Manager, College Operations will ensure organizational effectiveness by leading the operations of all units under the umbrella of the Office of the Dean and Shared Administrative Services (SAS). The umbrella includes all college and university research centres and institutes at OVC. The Manager has accountability for the units identified as falling under this portfolio and provides functional oversight of an expenditure budget of $8-10M. The Manager will support all aspects of budget and forecasting activities at the college.

The Manager provides advice to members of the College’s leadership team i.e., the Associate Deans and Directors of Centres and Units related to their operations and budget (eg availability of funding, processes related to purchases, completion of HR documents for submission through our ticketing system).

The Manager oversees the financial activities and physical operations, for all the units identified as part of the Office of the Dean portfolio. These units comprise of staff, Associate Deans, Directors, and Managers. Many of the personnel are housed within the main OVC building, however, some members are in other buildings or other colleges. The incumbent will liaise with Physical Resources on any facilities projects or issues for the Office of the Dean units.

As a member of the OVC SAS management team, the Manager will play an important role in the development and implementation of organizational strategies, procedures, and practices, and must work to ensure that these are applied consistently across the college. These strategies include the improvement of operational systems, processes, and policies – specifically, to support better management reporting, information flow and management, business processes and organizational planning.

The Manager plays a key role to ensure projects (change initiatives) meet objectives on time and on budget. This role focuses on the people side of change, including changes to business processes, systems and technology, job roles, and organization structures.

Requirements of this position include: An undergraduate degree in a relevant field (eg. business administration) combined with a minimum of five years of related experience.

Candidates should be able to demonstrate:

• Excellent interpersonal, networking, and communication skills, both oral and written as this position is constantly connecting with people and providing critical information
• Excellent financial management skills
• Ability to multi-task and work to tight deadlines in a results-oriented environment
• Ability to exercise initiative and judgement in ad hoc situations
• Strong problem solving and analytical skills
• Ability to understand and interpret policy-related documents and forms
• Ability to work across a range of software applications (Microsoft Office)
• Ability to effectively prioritize a wide range of tasks and responsibilities

Position Number 206-026
Classification P04*

*Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

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