Office Assistant C

Job title: Office Assistant C

Job description: Please refer to the job aid for instructions on how to apply.

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Job Summary:

The Office Assistant will perform clerical tasks that will help keep the smooth functioning of the McGill Methodological Development Platform of the Quebec SUPPORT Unit. He or she will handle phone calls, emails, schedule meetings, make travel arrangements, handle refunds and payments, and other clerical tasks the supervisor may request.

Duties and Responsibilities:

Schedule meetings

Answer phone calls and emails

Schedule meetings and update calendars

Book meeting rooms

Prepare documents

Reporting and follow-up

Make travel arrangements

Handle travel advance

Purchase of train tickets

Purchase of plane tickets

Handle refunds and payments of service providers

Prepare payments for members of the team

Prepare refunds and payments for patient partners

Handle external invoices

Bridge with Finance for the creation of new vendors

Various clerical tasks including, but not limited to

Format documents

Retrieve journal articles and maintain EndNote libraries

Compile and maintain email lists

Qualifications

Professional and Collaborative

Excellent Communication Skills

Strong Organizational Skills

Knowledge of Microsoft Teams, Excel, Word, and PowerPoint

Knowledge of Doodle for Planning (Asset)

Minimum Education and Experience: High School Diploma 2 Years Related Experience

Hourly Salary: (Amuse C) $14.50

Hours per Week: 10 (Part time)

Position Start Date: 2022-01-09

Position End Date: 2022-03-31

Deadline to Apply: 2022-01-22

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

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